What to include on a real estate invoice
Property address and file number
Every real estate invoice should tie to a specific property and transaction or MLS number so the broker can reconcile it.
Show the commission math
List the sale price or lease value, the commission rate and any split percentage so the payable amount is easy to verify.
Closing or lease start date
Include the closing date or lease commencement date, since payment timing is usually tied to it.
License details
Many states expect the brokerage name and license number on business documents. Add yours to stay consistent.
Example real estate line items
These sample entries show how to describe real estate work clearly. Rates are illustrative only; use your own pricing.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Referral fee - 25% of buyer-side commission (123 Oak St) | 1 | $2,625.00 | $2,625.00 |
| Broker price opinion | 2 | $125.00 | $250.00 |
| Professional listing photography coordination | 1 | $275.00 | $275.00 |
| Subtotal | $3,150.00 | ||
Payment terms for real estate invoices
Our suggestion: Due at or within 10 business days of closing.
Sample terms you can paste into the invoice: “Payment is due within 10 business days of closing, per the referral agreement. Please include the property address on your remittance.”
Not sure what Net 15 or 2/10 Net 30 mean? Payment terms explained.
Real Estate invoice FAQ
Do real estate agents send invoices for commission?
Residential commissions are typically disbursed by the title or escrow company at closing, so a formal invoice is not always needed. Agents do invoice for referral fees, co-broke splits, commercial lease commissions and flat-fee services.
Can an agent invoice the client directly?
In most states, commissions must be paid to the sponsoring broker rather than to the individual agent. Check your state's licensing rules and your brokerage's policy before billing anyone directly.
How do I calculate a referral fee on an invoice?
Multiply the sale price by the commission rate for that side of the deal, then by the agreed referral percentage. Show each step on the invoice so the receiving broker can confirm the figure.