What to include on a interior design invoice
Design fee vs. product
Show design services and FF&E as separate sections so clients see what they paid for expertise versus goods.
Item details for each piece
List the vendor, finish, dimensions and room for every product so there is no confusion at delivery.
Markup or procurement fee
Disclose how you charge for sourcing, either a percentage over trade price or a flat procurement fee, as your agreement states.
Deposits and balances
Track deposits received per item and the balance due before shipment.
Example interior design line items
These sample entries show how to describe interior design work clearly. Rates are illustrative only; use your own pricing.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Design fee - living room and primary suite | 1 | $3,200.00 | $3,200.00 |
| Custom sofa (FF&E) - 50% deposit incl. procurement fee | 1 | $2,150.00 | $2,150.00 |
| Area rug 9x12 (FF&E) | 1 | $1,480.00 | $1,480.00 |
| Receiving, delivery and installation | 1 | $450.00 | $450.00 |
| Subtotal | $7,280.00 | ||
Payment terms for interior design invoices
Our suggestion: Design fees Net 15; FF&E paid in full or 50% deposit before ordering.
Sample terms you can paste into the invoice: “FF&E deposits are non-refundable once orders are placed with vendors. Design fees are due within 15 days. Sales tax on merchandise is charged where applicable.”
Not sure what Net 15 or 2/10 Net 30 mean? Payment terms explained.
Interior Design invoice FAQ
What is FF&E on an interior design invoice?
FF&E stands for furniture, fixtures and equipment, meaning the movable items a designer purchases for a project. It is usually billed separately from design fees, and often includes a procurement markup or fee.
Do interior designers charge sales tax?
Sales tax on furniture and merchandise is required in most states, while tax on design services varies. Rules differ by state, so check with your tax authority or accountant and consider a resale certificate for trade purchases.
How much deposit should an interior designer ask for?
Many designers collect a design retainer up front and full payment or 50% on furniture before ordering, since custom pieces are rarely returnable. Put the deposit policy in writing before placing orders.