What to include on a graphic design invoice
Cap the revisions
Write the number of included revision rounds and your hourly rate for extra changes. It turns endless tweaking into a clear, billable choice for the client.
List file formats delivered
Name the formats (vector, print-ready PDF, web PNGs) so nobody comes back months later asking for the editable source as a free extra.
Add a kill fee clause
If a client cancels mid-project, a kill fee covers concepts already produced. Mention it in the terms so it does not come as a surprise.
Separate stock and font costs
Licensed stock photos or commercial fonts bought for the project should appear as their own lines, marked as pass-through costs.
Example graphic design line items
These sample entries show how to describe graphic design work clearly. Rates are illustrative only; use your own pricing.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Logo design: 3 initial concepts | 1 | $900.00 | $900.00 |
| Revision rounds included (2 rounds) | 2 | $150.00 | $300.00 |
| Additional revision time (hourly) | 3 | $85.00 | $255.00 |
| Brand style guide, 8 pages | 1 | $600.00 | $600.00 |
| Final file package (AI, SVG, PNG, PDF) | 1 | $120.00 | $120.00 |
| Subtotal | $2,175.00 | ||
Payment terms for graphic design invoices
Our suggestion: 50% upfront to start, remaining 50% due on delivery of final files.
Sample terms you can paste into the invoice: “Two revision rounds are included; further changes are billed at $85 per hour. Ownership of final artwork transfers to the client upon full payment. Cancelled projects incur a kill fee of 50% of completed work.”
Not sure what Net 15 or 2/10 Net 30 mean? Payment terms explained.
Graphic Design invoice FAQ
Should graphic designers charge hourly or per project?
Both work. Project pricing suits defined deliverables like a logo or brochure, while hourly billing fits open-ended work or extra revisions. Many designers quote a project fee and switch to hourly once included revisions run out.
When should I hand over source files to a design client?
A common practice is to share low-resolution proofs during the project and release final source files once the invoice is paid in full. Stating this in your terms sets expectations early and gives you leverage if payment stalls.
What is a kill fee in graphic design?
A kill fee is a payment owed if the client cancels after work has begun, often 25% to 50% of the project price or the value of work completed. It compensates for time you reserved. Agree on it in writing before starting.