Invoicing guides
Practical, no-fluff answers to the questions that come up when you bill clients: what to put on an invoice, which payment terms to use, and how to get paid when a client goes quiet.
Invoicing basics
- How to Write an Invoice: A Step-by-Step Guide with ExampleA practical walkthrough of every field a professional invoice needs, with a filled-in example and the mistakes that most often slow down payment. 5 min readRead
- Invoice vs Receipt: What's the Difference and When to Use EachAn invoice asks for payment and a receipt confirms it. Here is how they differ, when to issue each, and what to put on a receipt. 4 min readRead
- Invoice vs Quote vs Estimate: What's the Difference?Estimates, quotes, and invoices happen at different stages of a job. Learn which ones are binding and how to turn an accepted quote into an invoice. 4 min readRead
- Invoice Numbering: Best Practices, Formats, and ExamplesPick an invoice numbering format that stays unique and sequential, and learn how to handle gaps, voided invoices, and corrections. 4 min readRead
- What Is a Proforma Invoice? Uses, Format, and What to IncludeA proforma invoice is a preliminary bill sent before a sale is final. Learn when to use one and how it differs from a commercial or final invoice. 4 min readRead
- Recurring Invoices: What They Are and How to Set Them UpA guide to recurring invoices for retainers, rent, subscriptions and service contracts, including setup steps and best practices for dates, numbering and reminders. 5 min readRead
Getting paid
- Invoice Payment Terms Explained: Net 30, Due on Receipt, 2/10 Net 30 and MoreA plain-English breakdown of common invoice payment terms like Net 30, EOM and 2/10 Net 30, plus how to choose and word them so clients pay on time. 5 min readRead
- How to Chase Late Payments (and Get Clients to Pay on Time)A practical system for getting paid on time: prevention habits, a clear follow-up timeline, and five copy-ready reminder emails from friendly to final notice. 5 min readRead
- How to Charge Late Payment Fees on Invoices (With Wording Examples)How to set up late fees that clients understand and that you can actually enforce, with copy-ready wording for invoices and contracts. 5 min readRead
- How to Invoice for a Deposit (and Show It on the Final Invoice)Learn how to bill a deposit before work starts, deduct it cleanly on the final invoice, and write clear refundable or non-refundable deposit terms. 5 min readRead
Freelancing
- How to Invoice as a Freelancer: Billing Methods, Timing and a Simple WorkflowEverything a freelancer needs to bill clients professionally: choosing a billing model, what to include, when to send invoices, deposits, taxes and a repeatable checklist. 5 min readRead
- How to Invoice International Clients: Currency, VAT, Payments and FormattingA practical guide to billing clients in other countries: choosing a currency, handling exchange rates and fees, VAT and reverse charge basics, and formatting invoices clearly. 5 min readRead
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