What to include on a moving company invoice
Show crew size and time
List how many movers worked and the hourly rate for that crew size. Note start and end times so the customer can verify the hours.
Itemize access fees
Stairs, elevators, long carries and shuttle trucks add labor. Charging them as separate lines explains why two similar homes cost different amounts.
Record mileage for longer moves
For moves beyond your local zone, bill mileage or a fuel charge. Interstate moves are often priced by weight and distance under different rules.
State the valuation coverage
Note whether the move used basic released-value or full-value protection. It matters a great deal if something gets damaged.
Example moving company line items
These sample entries show how to describe moving company work clearly. Rates are illustrative only; use your own pricing.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 3-mover crew with 26 ft truck (hours) | 6 | $165.00 | $990.00 |
| Travel / drive time fee | 1 | $120.00 | $120.00 |
| Stairs fee, 3rd floor walk-up | 1 | $75.00 | $75.00 |
| Packing materials: boxes, tape, shrink wrap | 1 | $135.00 | $135.00 |
| Heavy item handling: upright piano | 1 | $250.00 | $250.00 |
| Subtotal | $1,570.00 | ||
Payment terms for moving company invoices
Our suggestion: Deposit to reserve the date; balance due at delivery.
Sample terms you can paste into the invoice: “Payment due upon completion before final unloading is finished, unless otherwise agreed in writing. Released-value coverage applies unless full-value protection was purchased.”
Not sure what Net 15 or 2/10 Net 30 mean? Payment terms explained.
Moving Company invoice FAQ
What extra fees can movers charge on an invoice?
Common extras include stairs, long carry, bulky or specialty items, packing materials, travel time and storage. They should be disclosed in your estimate or rate sheet. Surprise fees are a frequent source of complaints, so itemize everything.
Do interstate movers need specific invoice details?
Yes. Interstate household goods movers are regulated by FMCSA and must provide specific documents such as an estimate and bill of lading, and display a USDOT number. Requirements are detailed, so review FMCSA guidance or consult a compliance specialist.
Should a moving company take a deposit?
Many local movers collect a modest deposit to hold the date. Some states regulate deposits for household goods movers, and interstate rules differ again. Keep it reasonable and credit it on the final invoice.